Weekly Pulse SOP - Hamza

This Standard Operating Procedure (SOP) outlines the workflow for creating the "Weekly Pulse," a weekly newsletter or blog post for Hamza, a tech startup focused on product development for hamza.market, business development (BD), and marketing.

Objective

• Produce a weekly update summarizing the previous week's activities across Product Development, BD, and Marketing.
• Ensure timely submissions from all departments to a single Compiler.
• Publish the Weekly Pulse as a newsletter and/or blog post on hamza.market.

Roles and Responsibilities

• Department Leads (Product Development, BD, Marketing): Gather and submit weekly updates by the deadline.
• Compiler: Collects, edits, and compiles updates into a draft.
• Editor (optional): Reviews the draft for clarity and brand alignment.
• Publisher: Publishes the final Weekly Pulse on chosen platforms.

Workflow Steps

1. Preparation (Monday)

Compiler sends a reminder to Department Leads on Monday, 9 AM, including:

• Deadline: Thursday, 12 PM.
• Format: 100-200 word summary (Key Achievements, Challenges, Upcoming Goals).
• Submission: Email, Google Form, or shared tool (e.g., Notion, Slack).

2. Department Submission (Monday–Thursday)

Leads submit updates by Thursday, 12 PM:

• Product Development: Progress on hamza.market (e.g., new features).
• BD: Partnerships or client updates.
• Marketing: Campaigns or metrics.

Compiler follows up with late submissions by Wednesday, 5 PM.

3. Compilation (Thursday)

Compiler drafts the Weekly Pulse by Thursday, 5 PM, organizing content into sections and adding visuals.

4. Review and Editing (Friday)

Draft sent to Editor by Friday, 9 AM. Editor approves or provides feedback by Friday, 12 PM.

5. Publishing (Friday)

Publisher finalizes and publishes by Friday, 5 PM on:

• Newsletter (e.g., Mailchimp).
• Blog post on hamza.market.
• Social media (e.g., X, LinkedIn).

6. Feedback (Post-Publication)

Collect feedback during Monday team meeting to improve the process.

Timeline Summary

Day/Time	Action
Monday, 9 AM	Reminder sent
Wednesday, 5 PM	Follow-up late submissions
Thursday, 12 PM	Submission deadline
Thursday, 5 PM	Draft completed
Friday, 9 AM	Draft to Editor
Friday, 12 PM	Editor feedback
Friday, 5 PM	Publish Weekly Pulse

Tools

• Submission: Google Forms, Notion, Slack.
• Drafting: Google Docs, Notion.
• Publishing: Mailchimp, WordPress.
• Visuals: Canva, Figma.

Tips for Success

Example Weekly Pulse Structure

Subject: Hamza Weekly Pulse - [Date]

• Introduction: Week’s highlights (50-100 words).
• Product Development: Feature updates.
• BD: Client or partnership news.
• Marketing: Campaign results.
• Conclusion: Call-to-action (e.g., visit hamza.market).