Maximize your daily workflow with these AI-powered strategies
Artificial Intelligence (AI) can transform your daily workflow, saving time and boosting productivity. From coding to life decisions, AI tools like ChatGPT, Claude, or DeepSeek can streamline tasks. Below, we summarize key use cases with examples and templates to help you integrate AI into your routine. This guide is inspired by a post from Matthew Berman on X.
Summary: AI can generate code for scripts, apps, or automation tools, saving development time.
Create a drawing app with hand-tracking UI using a webcam. AI generated a functional app in minutes, allowing color selection via gestures like a peace sign.
Prompt: "Generate a [language] script/app for [specific task]. Include [features, e.g., UI, database integration]. Provide comments for clarity."
Example: "Generate a Python script for a drawing app using hand-tracking via webcam. Include color selection and save functionality. Add comments."
Summary: AI creates scripts to automate file management, like deleting old files based on criteria.
A video editor used AI to generate a script that deletes raw footage folders older than one month, preserving active projects.
Prompt: "Write a [language] script to manage files in [directory]. Perform [task, e.g., delete files older than X days]. Ensure [conditions, e.g., exclude specific folders]."
Example: "Write a Python script to delete raw footage folders in /projects older than 30 days. Exclude folders with active projects."
Summary: AI quickly reviews contracts, flagging non-standard terms and suggesting negotiation strategies.
Upload an NDA to AI, which identified issues like indefinite confidentiality and suggested redlined edits for negotiation.
Prompt: "Review this [document type, e.g., NDA]. Identify non-standard terms and suggest negotiation strategies. Provide specific language for edits."
Example: "Review this NDA PDF. Identify non-standard terms and suggest how to negotiate them. Provide redlined language."
Summary: AI drafts professional negotiation language for job offers or contracts based on your experience and market data.
For a job offer at SynthLogic AI, AI drafted a response requesting a higher salary ($185,000) and increased equity based on market benchmarks.
Prompt: "Draft a negotiation response for [offer type, e.g., job offer] from [company]. Request [specific changes, e.g., higher salary, equity]. Base it on [experience, market data]."
Example: "Draft a negotiation email for a job offer from SynthLogic AI. Request a $185,000 salary and $40,000 equity. Base it on 10 years of AI product management experience."
Summary: AI helps evaluate complex life decisions by asking clarifying questions and providing balanced perspectives.
Considering a move from LA to the Bay Area, AI asked about networking needs, housing budgets, and family logistics, offering tailored advice.
Prompt: "Help me decide [decision, e.g., moving cities]. Consider [factors, e.g., career, family]. Ask clarifying questions and provide honest advice."
Example: "Help me decide if I should move from LA to the Bay Area. Consider career networking and family proximity. Ask questions and give honest advice."
Summary: AI identifies objects, locations, or issues in images, from plant health to geoguessing.
Upload a photo of an apple; AI identified it as a Gala apple based on color and striping. It also pinpointed a Google Maps image to Catalina Island.
Prompt: "Analyze this image and identify [specific detail, e.g., object type, location]. Provide details and characteristics."
Example: "Analyze this image and identify the type of apple. Provide details on its characteristics."
Summary: AI creates custom visuals like memes, thumbnails, or product designs for creative projects.
Generated Pokemon-like cards for AI researchers and a rocket-powered building image for a child’s amusement.
Prompt: "Generate an image of [subject, e.g., a meme, product design] in [style, e.g., anime, realistic]. Include [specific elements]."
Example: "Generate an image of a meme with NSYNC saying 'Buy, Buy, Buy' in a cartoon style. Include a stock market background."
Summary: AI modifies images for specific uses, like adjusting colors or backgrounds for thumbnails.
Edited a red-toned image of Sam Altman to neutral colors with a simple background for a video thumbnail.
Prompt: "Edit this image to [specific change, e.g., adjust colors, change background]. Optimize for [use case, e.g., thumbnail]."
Example: "Edit this image to remove red tones and simplify the background. Optimize for a YouTube thumbnail."
Summary: AI translates text or signs in images, ideal for quick understanding of foreign languages.
Uploaded a Japanese stop sign image; AI translated "Tomare" to "Stop" in English.
Prompt: "Translate [text/image] from [source language] to [target language]. Provide context if applicable."
Example: "Translate the text in this image from Japanese to English. Provide context if it’s a sign."
Summary: AI transcribes handwritten or typed notes from images or PDFs for digital use.
Uploaded a PDF of handwritten notes about AI model tests; AI transcribed them accurately.
Prompt: "Transcribe this [image/PDF] into text. Ensure accuracy and format as [e.g., plain text, list]."
Example: "Transcribe this PDF of handwritten notes into plain text. Format as a bulleted list."
Summary: AI answers questions via voice, analyzing images or teaching concepts on the go.
Used voice mode to identify a snake or assess a tomato plant’s health via camera input.
Prompt: "Using voice mode, analyze [image/video] for [task, e.g., identify object, assess health]. Provide a concise explanation."
Example: "Using voice mode, analyze this tomato plant video for health. Provide a concise explanation."
Summary: AI conducts in-depth research, synthesizing sources and answering complex questions.
Researched life risk by transcribing notes and referencing 33 sources to provide novel insights.
Prompt: "Research [topic] using [sources, e.g., web, documents]. Provide a detailed analysis with references and novel ideas."
Example: "Research life risk using web sources and this PDF. Provide a detailed analysis with references and novel ideas."
Summary: AI provides quick, ad-free answers to everyday queries, outperforming traditional search.
Asked how to pick a ripe cantaloupe; AI listed steps like checking smell and texture.
Prompt: "Explain how to [task, e.g., choose a ripe fruit]. Provide clear, concise steps."
Example: "Explain how to pick a ripe cantaloupe. Provide clear, concise steps."
Summary: AI guides video editing tasks like color correction using tools like Lumetri Color.
Uploaded a video screenshot; AI provided Lumetri Color settings for optimal correction.
Prompt: "Provide [tool, e.g., Lumetri Color] settings to correct this [image/video]. Optimize for [goal, e.g., natural colors]."
Example: "Provide Lumetri Color settings to correct this video screenshot. Optimize for natural colors."
Summary: AI generates recipes based on ingredients or dietary needs, including fridge inventory.
Created a Japanese pork belly recipe for an Instant Pot, adjusted for available ingredients.
Prompt: "Create a recipe for [dish] using [ingredients or image of fridge]. Tailor for [diet, e.g., keto]."
Example: "Create a recipe for a dish using ingredients in this fridge image. Tailor for a keto diet."
Summary: AI assists with professional or creative writing, from emails to YouTube descriptions.
Drafted an email proposing a new business line to a boss, concise and professional.
Prompt: "Write a [type, e.g., email, description] for [purpose, e.g., proposing an idea]. Use [tone, e.g., professional]."
Example: "Write an email to my boss proposing a new business line. Use a professional tone."
Summary: AI tracks consumed media and recommends new content based on ratings.
Tracked movie ratings and recommended “Predestination” based on liking “Looper” and “The Matrix.”
Prompt: "Track my [media, e.g., movies] and ratings: [list]. Recommend new [media] based on my preferences."
Example: "Track my movies and ratings: Looper (8/10), The Matrix (9/10). Recommend a new sci-fi movie."
Summary: AI explains medical results in simple terms for initial understanding, not replacing doctors.
Clarified a shoulder injury report for a 70-year-old, explaining torn tendons and treatment options.
Prompt: "Explain this [medical result] in simple terms for a [age/gender]. Discuss severity and treatment options."
Example: "Explain this shoulder MRI result in simple terms for a 70-year-old woman. Discuss severity and treatment options."
Summary: AI compares product specs and personalizes recommendations based on user needs.
Compared Galaxy S25 Ultra vs. Pixel 9 Pro, highlighting camera and performance differences.
Prompt: "Compare [product 1] vs. [product 2]. Highlight [specific features, e.g., camera, battery]. Recommend based on [user need]."
Example: "Compare Galaxy S25 Ultra vs. Pixel 9 Pro. Highlight camera and performance. Recommend for video recording."
Summary: AI plans trips with specific constraints, like location, dates, and preferences.
Planned a July trip to Amsterdam, suggesting luxury hotels and first-class flights from San Francisco.
Prompt: "Plan a trip to [destination] in [timeframe]. Include [preferences, e.g., luxury hotels, flight class]."
Example: "Plan a trip to Amsterdam in July. Include luxury hotels and first-class flights from San Francisco."
Summary: AI refines vague prompts into detailed ones for better results in complex tasks.
Turned a basic calendar app request into a detailed prompt with editable time blocks and storage.
Prompt: "Refine this prompt for [task, e.g., creating an app]: [basic prompt]. Add details for [features]."
Example: "Refine this prompt for creating a calendar app: 'Make a weekly calendar.' Add details for editable time blocks and persistent storage."
Summary: AI sets reliable reminders for tasks like bill payments, outperforming phone apps.
Set reminders for car payments on the 11th and 25th, notifying the day before at 3 p.m.
Prompt: "Set reminders for [task] on [dates/times]. Notify me [e.g., the day before at specific time]."
Example: "Set reminders for car payments on the 11th and 25th of each month. Notify me the day before at 3 p.m."